Exams: frequently asked ques­ti­ons

1 Am I administratively in order to take the exams? (OER Article 108)

It’s important to be registered for all your courses in your student selfservice and to have payed your full tuition fee. Make sure to check your programme again.

 

2 Where can I find the exam schedules? (OER Article 106 §1)

Exam schedules are posted on the notice boards or to your VUB mail address:

  • At least 4 weeks before the start of the first chance exams
  • At least 2 weeks before the start of the second chance exams

Every change after the announcement of the exam schedule will be communicated immediately through the VUB e-mail address. (OER Article 106 §4)

 

3 Where can I find information about my exams? (OER Article 15)

The greatest source of information are your classes and the course unit description. In the course unit description of your course, you can read what you can expect from the exam: which exam forms are used and how your final grade for this course is constituted.

 

4 What should I do, in case of illness during the exams? (OER Article 111 en Article 112)

If you should fall ill during the exams or if another serious situation should occur, you can use the force majeure procedure:

Students shall observe strictly the timetable and location set for an examination. In the event of circumstances beyond their control, students may ask for an examination to be rescheduled, provided that the necessary proof can be produced.

Any force majeure event and request to re-schedule an examination as a result, must be reported by the student in writing by e-mail to the faculty secretariat by the date of the examination. To this end, the student must duly and correctly complete the appropriate form.

The faculties shall indicate in their faculty regulations where the form can be obtained. The original documents substantiating the force majeure event must be submitted to the faculty secretariat within three calendar days of the date on which the examination took place and, if applicable, by the new date for the examination given in the new examination schedule.

 

5 What happens if my train is delayed or on strike during the exams? (OER Article 111) 

  • Announced strike

In case of an announced strike, the students themselves are responsible for getting at the campus in an alternative way. In this case, the force majeure does not apply. 

  • Spontaneous strike or great delay

In case of a spontaneous strike or great delay, you must submit the necessary proof at the faculty administration. This is helpful in proving a case of force majeure

  • Little delay caused by daily traffic

In the case of traffic, there is no force majeure. Keep that into account when you’re leaving for your exams and remember to leave early. This way, you avoid the stress and the risk of not being allowed to participate in the exam.

 

6 What are the consequences of irregularities, such as cheating during the exams or plagiarism? (OER Article 118) 

An irregularity is defined as any behaviour by a student in an examination setting which renders, or attempts to render, partially or wholly impossible a proper assessment of the student’s own knowledge, understanding and/or skills or those of other students.

The following disciplinary sanctions may be taken by the Dean:

  • awarding zero marks for the examination or paper of the given programme unit or part thereof;
  • exclusion from the examination period: awarding no marks for any examinations in the given examination period;
  • rejection: the student can no longer sit examinations during the current academic year. He may not re-enrol until the following academic year at the earliest and loses all marks already obtained in the examination period in dispute;
  • exclusion from the institution: termination of the student's enrolment for the current academic year with immediate effect, and being prohibited from (re)-enrolling for a following academic year
  • prohibition from (re-)enrolling for multiple academic years

 

7 How can I consult my exam results?

  • When? (OER Article 146)

Following the deliberation, the Chairman of the Examination Board, the Dean or a member of the Examination Board appointed by him, shall publicly announce the Examination Board decision for the programme in its entirety. The examination results shall be announced in accordance with the procedures laid down in the supplementary faculty regulations.

  • Where? (OER Article 147) 

An individual list of marks giving the examination results per programme unit awarded by the Examination Board, a proclamation code included, shall be made available to each student through Student Self Service.

Results announced before the 22nd week for the first semester and before the deliberation for the second semester and the second session are provisional results. Results are only final after the deliberation as meant in article 146.

 

8 When can I ask for feedback about my exams? (OER Article 114 §3)

Should a student seek to obtain evidence-based educational guidance, he/she may ask for a clarification of the results of mid-term and final examinations within five calendar days of announcement of the results (expiry date).

 

9 Can I view my exams after the exam period? (OER Article 114 §2)

The public nature of written preliminary and other examinations is guaranteed by allowing students to inspect copies of the examination papers after each examination period for a period of five days following the announcement of the results in accordance with article 145-article 147 of these regulations. Each faculty determines in its Supplementary Faculty Teaching and Examinations Regulations how this right is organised.