Calls for Activities

The call for activities aims to provide financial and organizational support for activities that are mainly targeted towards PhD researchers. Various formats are pre-defined, although alternative formats can be proposed. The maximum grant is set to 750 euro and the applications can be submitted using this dedicated webform. (don't forget to login first before you hit the 'apply now' button - form is only visible when logged in: Log in HERE )

The Doctoral Schools support following activities:

  • Master Classes / PhD research reviews: a master class is a workshop based on the presence of an expert in a specific field, giving feedback to a group of PhD students on their research.
  • PhD Presentation Days: A PhD Presentation Day consists of a meeting where a reasonably large group of PhD students presents their own work to the research community. There a two sub-formats possible: a PhD poster day and a PhD presentation seminar.
  • Content seminars / Workshops: A seminar, workshop or a small conference aimed to discuss specific content that is relevant for a substantial group of PhD students.
  • Interdisciplinary lectures
  • Inter-university activities
  • Other (activity must be described in detail in the application form)

If the same activity is sponsored through different channels, then the different grants must cover different expenses.

Call for Master Classes / PhD Research Reviews

A master class/PhD research review is a workshop based on the presence of an expert in a specific field.  The format combines individual presentations (combined with pre-prepared documents) by (PhD) researchers with individual feedback from the invited expert(s). In most cases an audience is allowed access to the master class.

The model proposed here builds on the "traditional" format of the master class, possibly combining it with a separate lecture:

  • Short introduction by organizers
  • 2 first 15-minute PhD presentations, feedback from expert
  • Break
  • Next 2 15-minute PhD presentations, feedback from expert
  • Break
  • ...
  • Concluding remarks from expert

Alternatives to this format are acceptable, if they are justified in the proposal.

Organizational procedure

The following organizational procedure is suggested. Alternatives to this format are acceptable, if they are justified in the proposal.

  • The expert(s) is/are selected and invited by the organizers;
  • A list of participants (by name) needs to be identified;
  • The organizers are responsible for the organizational arrangements for the expert, (finalize the planning, launch promotional campaign ...);
  • Documents, relevant for the preparation of the expert, are sent beforehand;
  • The activity takes place.

Financial support

A grant of maximum €750 can be requested.

To be eligible for financial support, the proposal has to meet the following conditions:

  • At least one VUB PhD researcher has to be among the organizers ;
  • The academic field of the invited expert must be relevant for a substantial part of the VUB PhD community;
  • An effort has to be made to expand (or cross) disciplinary boundaries;
  • An effort has to be made to inform and involve the VUB PhD community.

In case a selection needs to be made, the quality of the proposals, combined with the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process. The director of the Doctoral School will be responsible for the selection.

Call for PhD Presentation Days

 A PhD Presentation Day consists of a well-communicated meeting where a reasonably large group of PhD students presents their own work to the research community. There are two sub-formats possible:

  • A PhD poster day: In this subformat the organizers select a group of PhD students. All participants prepare a poster, which is then presented to the audience on the day  the activity is planned.
  • A PhD presentation seminar: In this subformat the organizers again select a group of PhD students. All participants prepare a brief research paper/abstract, which is then presented to the audience on the day itself.

Alternatives to these formats are acceptable, if they are justified in the proposal.

Organizational procedure

The following procedure for the organization of a presentation day is suggested:

  • A call for participants is launched, a minimum of 10 participants is mandatory;
  • Organizers confirm the participants, finalize planning and launch promotional campaign;
  • For a poster day:
    • The organizers select one adviser for the draft posters (A4);
    • The adviser gives feedback on the draft posters, which is then implemented;
    • Posters are finalized and exhibited in one location;
  • For a PhD presentation seminar:
    • Pre-prepared papers/abstract on the PhD project are sent to the organizers (and respondents) beforehand;
    • Presentation day takes place.

Alternatives to this format are acceptable, if they are justified in the proposal.

Financial support

The DS support will consist of maximum €50/day per active participant (i.e. a PhD student that presents a paper or a poster), with a maximum of €750. To be eligible for financial support from the Doctoral Schools, the proposal has to meet the following conditions:

  • At least one PhD researcher has to be among the organizers;
  • An effort has to be made to have a large group of PhD students participate (actively - as presenters) in the Presentation Day;
  • Faculty-wide initiatives are preferred (but this is not a requirement);
  • An effort has to be made to involve as many PhD students from the own Faculty, without excluding members from other Faculties;
  • An effort has to be made to inform and involve the entire VUB PhD community, the VUB staff and students, and relevant stake-holders outside the VUB.

In case a selection needs to be made, the quality of the proposals, combined with the above-mentioned conditions will be used to guide the selection process. The directors of the Doctoral School are responsible for the selection.

Call for Content Seminars / Workshops

A content seminar/workshops is mainly defined by its thematic focus, as these activities allow for a number of scholars to gather during one or two days to present their work on a specific topic. It usually works with an open or semi-open call for papers, combined with the invitation of one or two keynote speakers. The organizers review and select the proposed papers, and construct the program.

Organizational procedure

The following procedure for the organization of a workshop is suggested. Alternatives to this format are acceptable, if they are justified in the proposal.

  • One or two keynote speakers are selected and invited by the organizers;
  • A call for abstracts/papers is launched and distributed widely, the minimal number of 10 active participants (i.e. participants that presents a paper or a poster) needs to be reached;
  • Organizers review and select the abstract / papers;
  • Organizers send out acceptance and rejection letters to proposers, and confirm to the keynote speaker(s) that the workshop;
  • Organizers finalize planning and launch promotional campaign;
  • The abstract/papers are collected beforehand.

Financial support

A grant of maximum €750 can be requested to organize content seminars and workshops.

To be eligible for financial support, a proposal has to meet the following conditions:

  • At least one PhD student has to be among the organizers;
  • The topic of the workshop has to be relevant for a substantial part of the VUB PhD community;
  • The workshop has is not supported externally through other networks (IUAP, EU ...)
  • An effort has to be made to expand (or cross) disciplinary boundaries;
  • An effort has to be made to inform and involve the VUB PhD community.

In case a selection needs to be made, the quality of the proposals, combined with the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process. The director of the Doctoral School will be responsible for the selection.

Call for Interdisciplinary Lectures

The Doctoral Schools call for senior researchers to initiate and organize interdisciplinary lectures in their field of expertise. A yearly or bi-yearly course (min. 4 hours - max. 3 days) will be organized to introduce PhD students to the research activities of the organizer. Existing courses and tutorials can be used by the organizer to prepare the content of these interdisciplinary lectures.

Organizational procedure

  • The organizers provide a title and a short abstract to the doctoral school;
  • The doctoral school can organize a poll to determine the interest of the PhD researchers;
  • The organizers prepare the lecture;
  • The doctoral school announces the lectures and gives organizational support (e.g. class room, ...);

Financial support

A grant of €50/hour, with maximum a of €750, can be requested for the organization of this event.

To be eligible for financial support, the interdisciplinary lecture has to meet the following conditions:

  • The organizer must be a post-doc VUB researcher, including the levels of ZAP "docent" and "hoofddocent";
  • A minimum of 6 PhD researchers need to attend this activity;
  • An effort has to be made to expand (or cross) disciplinary boundaries;
  • An effort has to be made to inform and involve the VUB PhD community.

In case a selection needs to be made, the quality of the proposals, combined with the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process. The director of the Doctoral School will be responsible for the selection.

 

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