Activities on Esplanade Campus Etterbeek

As a VUB student or staff member you can organise smaller (promotional) activities on the Esplanade of the Science & Humanities campus in Etterbeek. Permission for these events is co-ordinated by the Student Information Hub.

  • flyering for an upcoming event?
  • sell cake and waffles for your organisation or project?
  • set up an information display?
  • raise money for a charity?
  • sell tickets?
  • mini events
  • ...

 

Procedure

Please fill out the following webform for an activity on the Campus Etterbeek Esplanade:

Via email you will get an answer by the Student Information Hub.
On request you have to be able to show this permission email, either digital or printed.

 

Location

The campus has four possible event locations:

  • Esplanade at the Crazy Copy Center (suggested location)
  • VUB-restaurant (inside at the stairs)
  • Entrance Hall building D (inside)
  • End of fire escape path (in case of vehicle)

 

Facilities

Facilities have to be included in the permission request.

You choose from:

  • no facilities
  • standard facilities = table, 2 chairs, ordinary 220V electricity
  • special facilities = standard package and/or water, special electricity (16A, 32A, 64A) or fire estinguisher (to be picked up at the security) in case of fire, gas or electric cooking.

 

When is my request on time?

For students and staff:

  • flyering = 2 working days ahead
  • display with standard facilities = 4 working days ahead
  • medium activity and/or special facilities = 2 weeks ahead

For external parties:

  • flyering and/or stand with standard facilities = 4 working days ahead
  • medium activity and/or special facilities = 2 weeks ahead

Only 'on time' requests will be treated.

 

Responsibilities and safety

By handing in your request you declare to accept integral responsibility for the activity or its effects. The university can ask for justification at any time.

It is prohibited to endanger the security of students, staff and/or visitors of the campus or to disturb the regular activities of the university. You follow instructions of the responsible envolved or the security and accept that they can cancel the activity at any time.

When you serve food, you should take care of all aspects of nutrition safety, e.g. warm and cold chains. Wanneer je voedsel serveert, moet je alle aspecten van voedselveiligheid, o.a. warmte- en koudekettingen, zorgvuldig opvolgen. Certainly read the official advice of the federal government (Dutch / French) and ask for advice in the student restaurant in case of doubt.